The College of Veterinary Medicine is dedicated to the creation, dissemination, and implementation of scientific knowledge to improve the health and well-being of animals and people. CVM Academic programming and college initiatives will have priority within the facility. The administration reserves the right to deny any request that does not support the college’s mission and values.

Conditions

General Conditions

When using the Veterinary Medicine facility, you are agreeing to the following conditions:

1. You are a co-user within the college. CVM clinicians, researchers, and students utilize the facilities 24 hours a day, 365 days a year.
2. Your event and its attendees comply with all CVM and Cornell University policies and procedures.
3. Your department and event coordinators are responsible for all event organization and arrangements; including the set-up, rentals, vendor communication, catering, transportation, and deliveries.
4. The event coordinator must be onsite to manage deliveries and set-up logistics. They must be present and available for the duration of the event. All event materials, food, decorations, and supplies need to be removed from the facility after the event.
5. Deliveries should be direct to the CVM Loading dock, 930 Campus Road. Vehicles have a 30-minute window to unload/load and cannot block the loading docks. Vendors must communicate directly with the event coordinator regarding set-up.
6. When scheduling an event, please be mindful of current CVM events, religious holidays and observances, and other campus events. Please remember to add your event to the CVM internal events calendar.
7. Your department may be financially responsible for any facility damage.

CVM Pet Policy 

Privately owned pets are not permitted in the College. The only exceptions to this rule are guide dogs, other service dogs, and private pets being brought to the College clinics or hospitals as patients, or to class for instructor-sanctioned classroom use. Students bringing pets into the College in violation of the rules will be required to remove the animal from the College immediately.

CVM Events

To reserve and confirm space needs, contact Space Coordinator Kate Davenport (klw226) 6 months in advance.

All events must be scheduled through the Room Scheduler. 

In addition, events require 25LIVE approval when:

• Alcohol is being served
• The food is homemade
• Your attendance exceeds 50, with food
• The event is open to the public
• The event is hosted by a student organization, with attendances
• Live animals are on site

For any additional service, including building care, furniture, banners hanging, AV support etc., CVM Facilities should be contacted at least 6 weeks in advance of an event.

Building Care

Building care coverage is dependent on the type of event, number of attendees, and catering criteria. Services include restroom maintenance, trash removal, recycling, and general cleanup. There is a building care fee of ($36.71/h) outside of normal hours. There is no regular building care coverage after 2:00 pm weekdays and no coverage on the weekends. 

Tables, Chairs, Poster Boards, High Tops 

CVM Office of Facilities can provide an event with the following:

• 12 rectangular banquet tables (6ft)
• 40 round plastic tables (4ft)
• 50 folding plastic grey chairs
• 6 rolling poster boards (20’X6” – double sided)
• 10 high-top tables 

For extensive set-up that require additional support, there will be a charge for services ($36.71 per hour/per person). 

Event coordinators are responsible for renting linens, and/or additional supplies.

Atrium Furniture

It is strongly encouraged to leave furniture in its designated configuration. Removing furniture can be expensive, and disruptive to the CVM community. If removal is necessary, departments will be charged removal ($36.71 per person/per hour).

Exterior/interior Banners

There is a charge of $77.64 per hour/per person to hang banners.

AV Support

AV support is available to internal and external departments by emailing the Educational Support Services Team at vet-ess@cornell.edu. Services include, Microphones (additional), Projectors, Zoom Meetings/Recording, Recordings, Stage, Podium, or platform needs, Panels.

CVM Event Form

Download the form and send fully completed to Kate Davenport (klw226). 

Facilities Request Form 

CU Links & Resources

• Facilities & campus Services
• Building Information and Documents
• Event Scheduling (25LIVE)
• Religious Holidays & Observances
• Parking & Transportation
• Sustainability