Department of Clinical Sciences


Investigators' Day
Friday, Sept. 30, 2016


            Important Dates

• Notify your faculty mentor to discuss participation in the Clinical Investigators' Day

August 15; Monday, 5:00 pm
• Email completed abstract to: Kim Eaton
Abstract Instructions
Abstract Template
• Sample Abstract

• Sample PROPOSAL Abstract

August 23; Tuesday, 8:00 am
• Learning Objective/Powerpoint Seminar
Resident Seminar Series
, CPC C2539

August 29; Monday
• Committee critiqued abstracts returned to applicants by this date

September 6; Tuesday, 8:00 am
• Presentation Skills Seminar
Resident Seminar Series, CPC C2539

September 6; Tuesday, 5:00 pm
• Final MS Word abstract emailed to: Kim Eaton
• Attach: Abstract, Curriculum Vitae and personal Photo (if applicable)
• Include Learning Objective in email body
• Ensure your mentor is copied on the email

September 30, 2016; Friday, 8:30 am
• Clinical Investigators' Day
• Veterinary Research Tower, Lecture Hall III

Questions?  Please feel free to contact the co-chairs of the program:

Elizabeth Buckles
Mary Martin
Tracy Stokol

Clinical Investigators' Day Call for Abstracts: Guidelines for Submission

The following guidelines are provided for submitting your abstract and other required material for Clinical Investigators' Day oral presentations on Friday, September 30, 2016.

Eligibility: Interns and residents from the following units are eligible to submit abstracts:
•  Department of Clinical Sciences
•  Anatomic and Clinical Pathology
•  Ambulatory and Production Medicine
•  Cornell University Hospital for Animals
•  Shelter Medicine
•  Center for Animal Resources and Education

Requirements for applicants:
1. Abstract
2. Personal photo, if applicable
3. Curriculum Vitae
4. Learning objective (1)

Abstracts Requirements
Individuals are eligible to submit up to 2 abstracts; however, depending on the quality and number of abstracts submitted, the selection committee will have the option of restricting each trainee to 1 presentation.  Abstracts from residents in the second or third years of their program are strongly encouraged and will be given priority for inclusion in the program.

All interns and residents should discuss the preparation of their abstract(s) with their mentors well in advance of the submission deadline. Abstract(s) should include an introduction outlining the background to the work, a brief description of methods, followed by a results and discussion section. Additional information on the preparation of an abstract is provided below and a completed sample abstract is provided.

All abstracts will be pre-screened by the selection committee for inclusion in the program. Studies in their early stages are welcomed; however, they will need to meet the minimum requirements for submission as determined by the selection committee.
•  Complete or partial results of research projects will be accepted for presentation.
•  Case series of greater than 3 cases that highlight novel or unusual presentations will be accepted.
•  Single case reports will not be considered.
•  Preference will be given to projects which are in more advanced stages.

Applicant abstract deadline is 5 pm, Monday, August 15.  Applicants must email Kim Eaton the completed abstract by using the Microsoft Word Abstract Template as a form, and the Abstract Instructions and Sample Abstract for guidance.  Insert the document as an attachment to the email.

A review and critique of the abstract will be provided by members of the organizing committee.  Comments will be returned by Monday, August 29.

Revising and resubmitting abstracts based on critiques provided is highly recommended.  This process is designed to assist in the presentation of concise abstracts. Submission of revised abstracts are due to Kim Eaton by email by 5 pm, Tuesday, September 6.  Your mentor must be copied on the e-mail to Mr. Eaton when submitting the final abstract. Please ensure the following four items are included (attached) in the final submission email:
•  Final abstract
•  Personal Photo, if applicable/desired
•  Curriculum Vitae
•  Learning Objective for oral presentation (in body of email)

Detailed Instructions for completing the Clinical Investigators' Day Abstract Template: 
Follow the instructions below or click on the Abstract Instructions link for a Microsoft Word document.  If you have questions regarding the Abstract Template, please first refer to the instructions below or to the Sample Abstract document.  Contact Kim Eaton if you have further questions regarding the abstract template.

Name/Degrees: State your First Name, Middle Initial, and Last Name, followed by your degrees.
E.g.              John W. Rogers, DVM, MPH, or Jean A. Forrest, VMD, PhD

Email Address: Provide your Cornell email address.

Education/training: Beginning with your veterinary medicine degree, list in chronological order: 1) Institution; 2) Degree/training received, and 3) Year. 
E.g.:            University of Wisconsin, Madison WI, DVM, 2013
                   Cornell University, Ithaca NY, Residency, 2014-present

Current Position: State your current position, in the following format: Title, Section, year of training at Cornell.
E.g.             Resident, Anatomic Pathology - 1st year

Abstract Title:   Limited to 125 characters and spaces.

Author(s) Names:  The presenter’s name is listed first. The names of all authors should be included.
E.g.           John W. Rogers, Cornell University, College of Veterinary Medicine, Ithaca – New York
                 Wallace B. Roberts, Cornell University, Department of Animal Science, Ithaca – New York
This section not required for Research Proposals.

Project Mentor: Include your mentor’s name, First Name, Middle Initial, and Last Name. If you have co-mentor(s), include all mentor(s) and their department affiliation.
E.g.           Rory J. Todhunter, Department of Clinical Sciences (Mentor)
                 Marta G. Castelhano, Department of Clinical Sciences (Co-mentor)
                 Adam R. Boyko, Department of Biomedical Sciences (Co-mentor)

Body of the Abstract:
•  The abstract must be less than 250 words.
•  Figures, tables, illustrations, footnotes, and references are not allowed.
•  Special characters are acceptable.
•  Double space between paragraphs.
•  Subheadings may be used. For example, Introduction; Methods; Results and Discussion.
•  The introduction should provide only as much information as is necessary to justify the study or report. A statement of purpose is adequate.
•  Details of the experimental design, materials, and methods should be brief. Limit details to only those that would be necessary for readers to understand how the study was conducted and/or evaluate the validity of the conclusions. Include a brief description of statistical methods, if applicable (avoid substantial detail unless critical for the conclusions).
•  Results should be summarized and limited to data necessary to support the conclusions.
•  Discussion of results should be limited to relevant conclusions or data interpretation.
First and second year student trainees presenting a novel research proposal should include in the abstract section:
1. Background//Rationale for the study
2. Hypothesis and Scientific design
3. Expected outcomes of the study
Preliminary data is not a requirement for this option.


Personal Photo
Your CUHA arrival photo will accompany your abstract in a booklet of the day's events.  If you wish to use a different photo, please submit an electronic file containing the image to accompany the final abstract that is emailed to Kim Eaton by 5 pm, Tuesday, September 6.  Photographs may be in the jpg or gif format or inserted in a Microsoft Word document.

Curriculum Vitae
An up-to-date Curriculum Vitae is required for the Fall Veterinary Conference program.  Please email this Microsoft Word document as an attachment and send to Kim Eaton along with your final abstract and learning objective by 5 pm, Tuesday, September 6.

Learning Objective
An informational session will be held 8 am, Tuesday, August 23 in C2539 CPC to apprise you and your faculty mentor on the guidelines to submit a learning objective to fulfill the requirements for continuing education credit.  Please submit the learning objective in the body of the email containing the final abstract and curriculum vitae attachments to Kim Eaton by, 5 pm, Tuesday, September 6.

Oral Presentations
Oral presentations will take place during Clinical Investigators' Day, Friday, September 30, 2016 in Lecture Hall III.  Each presentation will be limited to a maximum time duration.  Depending on the number of abstracts to be presented, it is anticipated that presentations will be 10-15 minutes; 8-10 minutes for presentations and 2-5 minutes for questions and answers.  Presentations will be judged based on scientific content of the abstract (including significance of the study, experimental design/approach, interpretation of data, and written abstract presentation) and the Oral Presentation (Delivery, Organization, Visual Aids, Clarity, and Response to Questions).